Administration

Visa letters, certificates & invoices

Invitation-letter, certificate, invoice, receipt, and payment-confirmation procedures.

Visa invitation letters

Participants who need an invitation letter should first complete registration and payment. Invitation letters can then be requested from the confirmed email address or registration system.

Required information

Full name as shown in passport
Affiliation and postal address
Nationality and, if institutionally permitted and required, passport information
Registration confirmation number
Accepted abstract title/ID, if applicable
Embassy or consulate destination, if needed

Important limitation

Invitation letters do not imply financial support, visa approval, or assumption of travel costs.

Certificates of attendance

Certificate availability and correction procedure will be announced through the registration system or the conference administration route.

Invoices and receipts

Invoice requests should include participant name, institution/company name, billing address, VAT ID if applicable, purchase-order number if required, registration ID, and delivery email address.